Appointment setting for commercial HVAC and air conditioningMore maintenance contracts, fewer emergency call-outs to chase.
We find businesses and property managers with buildings to keep comfortable, start the conversation, and book qualifying calls or meetings with whoever looks after the plant. You only pay for the ones that happen.
Free and quick, no sign-up. We read your website's public pages and show you who we'd book you in with. What's in a meeting plan?
We're based in Sydney and book calls or meetings for businesses in Australia, the US, the UK, New Zealand and beyond.
Who we'd book you in with
You install, service and maintain heating, ventilation and air conditioning for commercial buildings. Breakdowns and emergency calls keep you busy, but it's the planned maintenance contracts and replacement projects that build a steady business. We help you meet the people who award them.
The people we'd aim to book you in with are responsible for a building's comfort, running costs or upkeep. For example:
- Facilities managers at offices, schools, clinics, and aged care or senior living sites
- Property managers, strata managers and building owners looking after commercial buildings
- Operations managers at warehouses, labs and manufacturing sites where temperature matters
- Owners and area managers of restaurants, gyms and retail stores
- Project managers and builders planning a fit-out or refurbishment
Why they'd take the call
- Ageing units keep breaking down and the repair bills are adding up.
- Staff or tenants complain the building is too hot, too cold or stuffy.
- There's no planned maintenance in place, just call-outs when something stops.
- Running costs are high and they want to understand their options.
- They're refurbishing, extending or moving into a new building.
How it works
- Lead generation and enrichment
- Prospecting
- Cold calling and email
- Follow-ups
- Qualification
- Booking
We research businesses that match your criteria and find the right person at each one. Then we start the conversation with messaging you approve, follow up, check each interested prospect against what we agreed, and book the ones who qualify into your calendar, with a brief before every call or meeting.
What counts as qualified
- The building is in your service area and the kind of property you work on
- The person attending manages the building or decides on the spend
- There's a reason to talk, like ongoing breakdowns, a contract renewal or a project
- They've agreed to talk about their building, not just to get a price over the phone
- They're not an existing customer or a job you're already quoting
Examples only. We agree the exact criteria with you before we start, because every business is different.
What you get before every call or meeting
- Who they are: the business or owner, and the buildings involved
- Who's coming and what they're responsible for
- What they've told us about the current system and who services it
- What's prompted the conversation, and any timing that matters
- What they want to cover, and whether it's a call or a site visit
- Business
- Independent school with several buildings on one campus
- Attending
- Business manager, with the maintenance supervisor
- Current setup
- A mix of older split systems, serviced only when they fail
- Why now
- Two classroom units failed in the heat and the repair quotes were high
- Wants to cover
- A maintenance plan, and replacing the oldest units over time
- Format
- Site visit
What you pay
Pay for what happens
One flat price per qualifying call or meeting that actually takes place, agreed before we start. No-shows are never charged.
No retainer, no lock-in
Nothing for research, outreach or replies, and you can stop whenever you like.
A brief every time
Before each call or meeting you get who they are, what they need and why they said yes.
Is this a fit for you?
A good fit if
- You have technicians available for new maintenance contracts
- You can scope and quote replacement projects as well as servicing
- Someone can meet facilities people on site and follow up quickly
Probably not yet if
- Most of your work is residential
- You're booked out with installation projects for the season
What we can and can't promise
We can
- Book qualifying calls, meetings or site visits with people who decide
- Brief you on the building and what's prompting the conversation
- Only charge for the ones that actually take place
We can't
- Diagnose a system, size equipment or quote on your behalf
- Promise energy savings or running costs
- Promise that a prospect signs, or a set number of calls or meetings each month
What we'd need from you
- The services you want to sell: maintenance, replacements, new installs, or all three
- Your service area and the building types you work on
- The size of building or contract you're after
- Current customers and open quotes, so we leave them alone
- Availability for calls and site visits
What's in your meeting plan
Tell us your website and who you'd like to meet. We'll review it and put together a short plan for your business. It's free, and it's yours whether or not you go ahead.
- What you sell, in plain words
- The customer segments we'd start with
- The decision-maker roles we'd aim to reach
- How we'd approach your market
- Draft criteria for a qualifying call or meeting
- What we'd need from you to brief you properly
Then, if you'd like, a free call with James to talk it through and agree pricing.
Questions commercial HVAC businesses ask
Can you focus on maintenance contracts rather than one-off jobs?
Yes. We can build the list and the conversation around ongoing maintenance, and agree that only those conversations count as qualifying.
Will you promise prospects lower energy bills?
No. We don't make claims about savings or running costs. If running costs are why they want to talk, we note it in your brief.
Do you work around the seasons?
We can. Tell us when your technicians have room, and we'll plan outreach so calls or meetings land when you can act on them.
We also do refrigeration. Can you include it?
Yes, if you want to sell it. Tell us which businesses use it most and we'll include them in the plan.
What does the meeting plan cost?
Nothing. The meeting plan and an introductory call with James are both free. You only pay once we're booking qualifying calls or meetings for you, at a price agreed before we start.
Do I have to book a call to get my plan?
No. We'll send your plan either way. The call is there if you want to talk it through.
Useful guides
- How to describe your ideal client for appointment setting
A one-page worksheet for describing your ideal client so someone else can find them: the business, the people, why now, who to leave alone, and how to test it.
- From booked call to sales conversation: a practical handoff guide
How to turn a booked call or meeting into a useful sales conversation: what should reach you beforehand, how to open, leaving with a next step, and closing the loop.
- Are you ready for appointment setting? A readiness checklist
A short checklist to work out whether booked sales calls or meetings would turn into work for your business now, and what to sort out first if they wouldn't.
Get your meeting plan
- RequestPop in your website and tell us who you'd like to meet. It takes a couple of minutes.
- PlanWe review your request and send you a meeting plan for your business.
- TalkIf it looks right, have a free call with James to agree the details and the price.